From trip planning and quotes to payroll and accounting integrations — BusLinq covers every business process in your coach company.
Manage your entire administration from one overview. From first customer contact to a paid invoice.
Complete customer records with contacts, notes, quote history and invoice overview. Automatic company registration lookup.
Validate EU VAT numbers (VIES) and Swiss UID numbers. BusLinq automatically detects the type, retrieves the company name and address, and revalidates weekly.
Professional quotes with automatic route calculation and VAT per country. PDF with your logo, itinerary and price overview.
The customer receives a unique link and approves digitally — no login required. After approval BusLinq automatically converts the quote into a trip.
Automatically created after an approved quote. PDF export and emailed to the customer. Statuses: Draft → Ready → Sent → Completed.
Create invoices, send them and register payments. VAT breakdown per rate. PDF export with IBAN and payment instructions.
Combine multiple approved quotes from the same customer into a single invoice via bulk action. VAT rates per country are applied automatically.
Automatic sync to SnelStart, Moneybird, Exact Online, AFAS Profit or Visma eAccounting when an invoice is finalised. Bulk sync and resync also available. Each integration is a separate add-on.
Send invoices electronically via the Peppol network (B2B/B2G). UBL BIS Billing 3.0 — suitable for government clients and large business customers requiring e-invoicing.
Everything for your daily coach planning: from trip order to completed trip report.
Automatically numbered trips with route planning, vehicle assignment and instant availability check. PDF work order with QR code.
Real-time availability calendar per vehicle. Conflicts are flagged immediately when scheduling a new trip.
Route segments with automatic distance calculation via OpenRouteService. VAT rate per country is applied automatically (NL, DE, etc.).
Staff log mileage, passenger counts and times per stop. Fill in a company-specific checklist. Register additional costs.
QR code on the work order PDF. The driver scans the code to submit a trip report instantly — even without prior assignment.
Build company-specific checklists with OK/Not OK, Yes/No or free-text questions. Staff fill in the checklist for every trip report.
From staff records to leave requests — everything for your HR processes in one platform.
Complete staff records with personal data, ID verification, contracts, certificates, payslips and documents.
Employment contracts with type, hours/week, role, salary and CAO settings. Notifications for contracts about to expire.
Staff submit leave via the portal. You approve or reject. Types: holiday, unpaid, maternity, care leave, special leave.
Register and report sick leave more effectively. Company-wide overview of all ongoing absence reports.
Staff register worked hours via the portal. You manage and approve all time entries from your dashboard.
Submit expense claims with a receipt attached. Manage and approve directly from the dashboard.
Track the validity of certificates, permits and driving licences. Colour-coded by expiry date. Notification for certificates expiring within 60 days.
Give staff access to their own portal with one click. Welcome email with a temporary password. User limit monitored per company.
Automatically wake drivers via SMS (CM.com) and email before their trip. The driver confirms via a unique link. The planner receives an alert if there is no response.
Complete overview of your fleet: vehicle data, availability and logbook in one place.
Track licence plate, type, make, model, VIN, year, MOT date and tachograph inspection. Upload a vehicle photo.
Automatically retrieve vehicle data via the licence plate from the RDW vehicle register. MOT date and ownership info available instantly.
Real-time calendar per vehicle with all scheduled trips. Conflicts are flagged immediately when scheduling.
Keep a logbook per vehicle for maintenance, faults, damage, refuelling and inspections. Includes attachments and outstanding follow-up actions.
Integration with Webfleet via WEBFLEET.connect. Live GPS positions on fleet planning, trips sent to the onboard computer, mileage sync and driving and rest times per driver.
A secure portal where your customers can view, download and approve their own quotes, invoices, job confirmations and trips.
Enable or disable portal access per contact from the dashboard. BusLinq automatically sends a welcome email with login details.
Customers see sent quotes and can approve directly from the portal. The existing approval link by email keeps working alongside the portal.
Finalised and paid invoices can be downloaded as PDF instantly. Draft invoices are never visible to the customer.
Customers see upcoming and completed trips. Finalised and completed trips are visible; drafts never are.
Each contact sees only documents belonging to their own company. Technically impossible to view other customers' data.
The portal is an addition — customers without portal access simply receive their quote and invoice links by email, as usual. No disruption to existing workflows.
BusLinq is the only coach planning software with a full implementation of both the Dutch CAO Besloten Busvervoer 2025–2026 and the Belgian CAO PC 140.03. Configurable per company; overridable per staff contract.
BusLinq calculates your drivers' pay fully automatically based on the entered shifts, routes and contract data — in line with the applicable collective agreement. Choose per company or per contract which agreement applies.
Create and finalise payroll periods per employee (monthly or 4-weekly). Full payslip build-up with all CAO components.
CAO leave accrual per type (holiday, employment, compensation) and year. Shows accrued, taken and remaining balance in days.
Entry history of saved and annual hours per CAO art. 5. Types: accrual, payout, correction. Balance and annual aggregation always visible.
Manage CAO pay scales and surcharge rates per version and country. Automatically correct rates for NL (2025–2026) and BE PC 140.03 (2025–2026).
As soon as a payroll period is finally approved, BusLinq automatically exports it to AFAS Profit, Nmbrs or Visma Youforce. No manual export needed.
Pay periods go through a controlled flow: Draft → Pending approval → Finalised. Exporting to the payroll package is only possible after finalisation.
Add a payment button to invoices in the customer portal. Customers pay directly online — you no longer have to process payments manually.
Dutch customers pay via iDEAL, Belgian customers via Bancontact. Credit card and other methods via your payment partner.
As soon as a customer pays, the invoice status automatically switches to Paid. No more manual processing.
Choose from Mollie, Stripe, Buckaroo or PayPro. You enter your own API keys — BusLinq handles the rest.
Customers pay via the payment button in the portal or via the payment link in the invoice email — both work side by side.
Publish day trips, manage participants and accept online payments. Includes passenger lists per pick-up location.
Create day trips with a date, multiple pick-up locations and ticket categories (adult, child, senior). Set a maximum capacity.
Participants book and pay online via iDEAL or Bancontact. BusLinq registers the payment status automatically and sends a confirmation.
Generate clear passenger lists per pick-up location and coach. Instantly exportable as PDF for the driver.
Complete participant overview per day trip. Name, contact details, ticket type and payment status in one overview.
From trip template to room allocation — manage multi-day trips including bookings, payment plans, rooming lists and a public booking page.
Create trip templates with multiple departures (tour dates), capacity management, waiting-list functionality and time-bound payment plans.
Create bookings with participant registration (name, date of birth, gender, passport number). Rooming management per booking. Cancellation assistant with automatic customer email.
Configurable deposit + balance payment per departure. Automatic reminders for outstanding instalments. Payment links via Mollie or PayPro.
Every departure has a public booking page for direct online registration. Available as a WordPress widget or via the BusLinq API for your own website.
Travel document PDF per booking, rooming list for the hotel, hotel communication. Campaign links for travel agency sales and commission management.
Booking confirmations, payment reminders and departure information sent in the booker's preferred language (NL/EN/DE/FR).
Recurring contracts with automatic daily trip generation. Ideal for school transport and other repeating contract transport.
Set up contracts with customer, route, days of the week, times, rate and contract period. Configurable exclusions per contract.
Every day BusLinq automatically generates trips for all active contracts. No more manual entry — just manage exclusions.
Set school holidays, public holidays and other exclusions per contract. Trips on those days are skipped automatically.
BusLinq groups all trips for the month per contract and automatically creates bulk invoices for the client.
Stops, routes, timetables, duties and invoicing for bus companies with concessions or fixed line connections. GTFS import available.
Manage bus stops with address and geo-coordinates. Build routes from stops. GTFS import to load timetables from concession providers (public transport data).
Pattern-based timetables (daily/weekdays/weekend). Duplicate for seasonal changes. Configurable departure times per stop.
Create duties and rosters and assign them to drivers and vehicles. Graphical scheduled-service planning: per-day timeline with colour coding per vehicle.
Invoice scheduled-service periods based on kilometres driven × rate. Integrated with BusLinq's existing invoicing system.
Manage your own workshop: parts, work orders, stock and invoicing to third parties. MOT, tachograph and internal inspections in one overview.
Create work orders for vehicles with mechanic, tasks, parts used and time tracking. Status: open, in progress, ready.
Manage your parts catalogue with item number, price and minimum stock. Automatic notification when the threshold is reached.
Plan and register MOT, tachograph inspection and internal inspections. Dashboard widget shows expiry dates and outstanding inspections instantly.
Create an invoice directly from a work order for repairs performed for third parties. Parts and hours are carried over automatically.
BusLinq works seamlessly with the systems you already use.
Automatically sync invoices and debtors. Bulk sync available. VAT rates matched automatically.
Automatically retrieve vehicle data via licence plate. MOT date and ownership info available instantly.
Validate VAT numbers (VIES) and Swiss UID numbers (CHE prefix) via UID PublicServices. Weekly revalidation.
Automatic distance calculation and geocoding. Route segments per country for correct VAT calculation.
Automatically process quote requests and tour bookings from your company website into BusLinq.
Sync invoices and contacts. Automatic payment status via webhook. Bulk sync available.
Secure OAuth2 integration. Sync invoices and accounts. VAT codes matched automatically with an NL fallback.
Sync invoices/debtors. Export payroll periods via the AFAS REST API. Employee sync included.
Sync invoices and debtors via the Visma eAccounting OAuth2 REST API. Automatic sync when an invoice is finalised.
Export payroll periods and staff changes to the Visma Youforce (Raet) HR platform. Leave and sick-leave sync.
E-invoicing via the Peppol network. UBL BIS Billing 3.0. Status updates via webhook (HMAC). Suitable for B2B/B2G.
Fleet management via WEBFLEET.connect. Live GPS positions, trips sent to the onboard computer, mileage sync and driving and rest times.
Import digital tachograph data via the OPTAC download centre. Driving/rest times per driver synced automatically to staff planning.
Online payments via iDEAL, Bancontact and credit card. Payment status updated automatically. Most popular choice for NL/BE.
International payment platform for iDEAL, Bancontact, credit card and more. Suitable for companies with international customers.
Payments via iDEAL, credit card and other methods. Popular with business customers in the Netherlands.
Online payments for invoices and day trips. Supports iDEAL and other common payment methods.
SMS messages via CM.com for the wake-up service. Drivers automatically receive a wake-up message before their trip.
Bearer token API for external integrations. Reads and writes planning, vehicles, staff and finances. Rate limiting, webhooks and HMAC signing included.
Export payroll periods to Nmbrs. Employee, leave and sick-leave sync. Automatic export upon payroll period approval.
The staff app is on Google Play; the iPhone version will follow in the App Store. Anyone without the app uses the employee portal in the browser.
On Google Play for Android; the iPhone version will follow. Trips, trip report via the QR code, hours, leave and expenses, also without signal, with push notifications and unlocking by fingerprint or face.
The same features in the browser of any phone, and it can be added to the home screen. So a driver with an iPhone can get started right away.
The admin panel works on a tablet and can be added to the home screen as an app. Suitable for daily use on an iPad or Android tablet.
With the white-label add-on, your customers, drivers and staff see your own branding. BusLinq stays in the background.
Your logo or company name at the top left and your colour on buttons and accents. The icon in the browser tab takes on your colour too.
Quotes, invoices, order confirmations and work orders without the BusLinq logo. Emails are sent on behalf of your company, and questions arrive at your own reply address.
The customer portal, the employee portal and the pages your customers open show your name and your colour.
Logo and colour come from your company profile. The web address, the sender address of your emails and the name of the staff app remain BusLinq for now.
Check out additional pages about quotes, planning, invoicing and switching to a more centralised way of working with BusLinq.
Read how planning, quotes and invoicing come together in one online flow for coach companies.
Discover when standalone Excel files become too limited for planning, administration and collaboration.
See how a quoting process can run faster without extra handover to planning and invoicing.
Read how coach companies can plan drivers, trips and vehicles more centrally.
Avoid duplicate work between planning and administration with a more centralised invoicing flow.
See how vehicle management can better align with your daily trip planning and follow-up.
Manage multi-day trips: bookings, payment plans, rooming, a public booking page and multilingual communication.
Automatic payroll calculation in line with the CAO Besloten Busvervoer. Export to AFAS, Nmbrs or Visma Youforce.
Send invoices via the Peppol network to government clients and large business customers (B2B/B2G).
Automatic sync with SnelStart, Moneybird, Exact Online, AFAS Profit or Visma eAccounting. No duplicate entry. Each integration is a separate add-on.